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Yes, the paperless office is becoming a new trend and most people are really beginning to buy into the whole idea of not having to work with the traditional paper filing systems. The Disadvantages of working with paper include: Paper is not fire resistant – most office files have been burnt up by office fires in the past and in the present and lots of data has been lost for good. It takes forever to find paper documents Too much paper often tends to make an office look very untidy Most Information (confidential) on paper can be accessed by just about anyone who knows his or her way around a filing cabinet, which of course means that paper document management can not be totally reliable. A paperless office offers the following benefits 1)Reduces costs and gives faster access to information Being paperless will save your company or office a lot of money on printing, mailing, buying paper and paper storage space. Workers also have quick access to electronic documents and this will enable them respond to a client(s) questions etc. 2)Security of documents and easy information sharing Being paperless will also ensure that your documents are safe, thanks to password protection at different levels limits. You can also share information with colleagues anywhere in the world. 3)More Office Space A paperless office does not require so many filing cabinets because all the information you need is just at your fingertips – This means you do not have to waste precious space on filing cabinets or paper storage shelves. 4)Easy Access to Information at anytime and place For example, electronic medical records (EMR), doctors can easily access a patient’s medical information from any place and at anytime and the doctor can also send electronic prescriptions to a pharmacy – this technology will totally eliminate the filling-out of fake paper prescriptions. 5)Get less temporary paper These days more and more medical practitioners are running a paperless office and eliminating temporary paper. For instance, if a patient arrives for a doctor’s appointment, he or she types their name in a computer in the waiting room and they also puts their finger on a biometric reader. Their arrival is quickly posted on the office computers which could be color coded in order to show which patient arrived early, on-time or late. These are just some of the benefits of running paperless offices. You may want to know how to implement this wonderful cost effective solution in your company. These are just three tips to help you start the process of running a paperless office Do not be in too much of a hurry, start slow. You can start by implementing this project in one of the company’s departments first, let workers get the hang of it before implementing this process in all the departments. Do not be scared of the initial cost to run a paperless office, believe it, you will save a lot of money on the long run Work with an paperless office solutions expert
Steve Rastall is author of this article on Paperless. Find more information about Paperless office here.
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